What Is LMS System? Definition, Features and Use Cases

Schools and universities, coffee shops and billion-dollar companies – almost every organization today already has or is close to acquire a Learning Management System (LMS). If you’ve never heard of LMS System, you would possibly be wondering what it’s , why companies use it, how you’ll leverage it for your business, and more.

Well, after reading this text you’ll know everything there’s to understand . Come on, let’s begin.

What is LMS and the way does it work?

LMS may be a platform for digital learning. Its main features are often found shortly.

L – learning. With a learning management system, you’ll have one source for online courses and training materials. it’ll become your only source of data in your field, allowing you to retain and enhance your company’s internal expertise.

M – Management. you’ll manage courses and students and also improve their efficiency.

Unlike file sharing services, an Learning Management System isn’t just a stack of files; Rather, it’s a simplified system through which you manage the worker training process. to start out training, simply add employees and assign courses.

Have you recently hired any new employees? Send them a call for participation for an onboarding training course. Short Sales Experience? Ask your salesperson to practice with a virtual customer.

Thanks to features like calendar, you’ll be ready to assign and manage not only online training, but also class sessions. Thus, LMS are often a kind of labor application specially designed for e-learners.

S – System. Computer systems, to be precise. An Learning Management System automates the foremost boring and tedious tasks like classification, statistics processing, analysis and reporting. additionally , you’ll train your employees without leaving the office, managing all processes directly from your work computer.

In other words, an Learning Management System is like your own online university. The system allows you to store and make a web course, gives students access to content, and helps you measure results.

LMS Type

Now that you simply know what a learning management system is, it is time to seek out out what sorts of learning platforms exist and the way they differ. Here are the descriptions of the various sorts of Learning Management System:

Corporate vs Academic LMS
Both corporate and academic Learning Management System provide access to online course materials and automate many aspects of coaching processes, but they need some differences.

learning goals

The aim of educational training is to supply good students who have deep knowledge of the themes and strive to find out more. Here theoretical knowledge is that the ultimate goal. Corporate training focuses on learning associated with practical applications, and one among the most goals is ROI.

Course schedule

For workforce training, deadlines are tight, therefore the corporate learning management system must be flexible to satisfy all deadlines and business needs. Semester, Quarter and Quarter – These are the deadlines for educational institutions. For them, the Learning Management System should offer scheduling units like holidays, timings and exam duration.

Certificate vs grade

Enterprise learning platforms often provide tracking and completion capabilities within the sort of certifications. a tutorial Learning Management System typically tracks student progress through its grading system. It provides a gradebook for monitoring assignment attendance and results, also as maintaining other information for every student on the list.

Social learning tools

Other functionality that a tutorial learning platform typically provides is that the ability to make groups of scholars for sophistication projects and breakout sessions, discussion boards, and an integrated web conferencing tool.

Free vs Commercial
This is usually one among the primary challenges when choosing an Learning Management System: deciding between a free, open-source system or a billboard platform. In fact, there’s an enormous misconception that each one open-source LMSs are free. There could also be no licensing fee , but that does not mean there is no cost. You’re likely to spend more on your open-source platform than on a billboard LMS, as you will need to line up a server and a hosting architecture, customize the quality incoming LMS features, fine-tune site branding, and frequently Your system may have to be upgraded. , Also, if your team doesn’t have the technical talent which will make it highly customizable for your company, your e-learning project is probably going to fail.


The ideal solution for users with no IT background is commercial LMS software. it’s generally very easy to deploy and use, provides technical support services, and doesn’t require additional costs.

SaaS / Cloud LMS vs. Locally Hosted LMS
You can choose a SaaS (Software as a Service) LMS or store the info on your company’s own servers. If you opt to host the system yourself, you’re solely liable for all server specs, uptime and security.

If you select a SaaS system, it’ll be your LMS vendor who takes care of server load, backups and everything else associated with storing your training data. this is often the simplest match if you are doing not have IT staff who can manage the system and handle support, customization and scalability concerns. rather than spending time on managing the LMS, you’ll specialise in creating learning materials. Some companies avoid cloud-based learning management systems thanks to data security concerns. They believe that their information stored on remote servers might be compromised. However, there are different methods to guard your data. for instance , confirm the LMS vendor has effective encryption protocols in situ and can copy your information.

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